Which document type must I use in which situation for imports?
See the ‘Manual Notification Import Documentation Rotterdam port (NID)’ from Customs.
What does the Port Community System do?
The Port Community System (PCS) of Portbase is the digital connection to the smart ports of the Netherlands. The PCS has almost national coverage and is available for all port sectors: containers, general cargo, dry bulk and liquid bulk. Through the more than 40 services in the PCS, all links in the logistics chain can easily and efficiently exchange information.
Do I also have to apply for an EORI number in Great Britain?
Because of Brexit, EU companies will have to apply for an EORI number in Great Britain in order to be able to enter it. Great Britain has chosen to continue with the ‘EORI number’ principle. This is a GB EORI Number. These GB EORI numbers can only be used in UK software and not in EU software because these numbers are not valid within the EU. This issue is therefore completely separate from the EORI number that the customer must have in order to trade in the EU.
Do I have to replace my GB EORI number by an EU EORI number?
Because of Brexit, all GB EORI numbers have expired for use in the EU. A customer in Britain will require an EU EORI number for this. If the company’s headquarters are located outside the EU, you can use a special form to request this. Please note! The EORI application will be processed faster if the company already has a Dutch RSIN (fiscal number).
Can I compile an EU EORI number myself or do I have to request one?
You can only compile an EORI number yourself when you submit declarations in the Netherlands. Should you start submitting declarations abroad, you must request an EORI number.
How long does it take before I receive my EU EORI number?
The EORI number is issued within 3 working days of application. The confirmation letter will be sent within a week. If the customer already wants to check the EORI number, this can be done via this site.
PLEASE NOTE! This lead time only applies to companies that already have a tax identification number in the Netherlands. If the customer does not yet have a tax identification number in the Netherlands, the lead time is 2 weeks on average.
How can I request an EU EORI number?
First of all, check on this website whether an EORI number has already been allocated. The EORI number is derived from the VAT number. This means the VAT number can be entered on the site, without B01 at the end.
There are 2 application forms on this page of the Dutch tax authorities; one for companies headquartered in the Netherlands looking to apply for an EORI number and one for companies which have their headquarters outside the European Union.
TAKE NOTE! It is important that the form is filled in digitally. In addition, an EORI number cannot be issued to a fiscal unity, this is done to the underlying entities. Furthermore, the company must have a valid legal form.
I have registered with Portbase, but I have not yet received any login details
Please contact the Sales Department of Portbase at sales@portbase.com to check the status of your connection. Until you have received your login details, you can ask another party in your chain to pre-notify the customs documents for you via Portbase.
How long does it take before I receive the Portbase login details after registration?
This depends on the service, but normally 24 hours. Portbase performs a due diligence check. During peaks in registrations, this may take longer.
What types of documents can I pre-notify?
All types of customs documents can be pre-notified via Portbase (so export, TIR, ATA Carnets, Transit, etc.).