Which SCAC-code do I have to include in Portbase prior to entering the booking number in the prenotification to the ferryterminal?

If you prenotify  to the ferry terminal in Portbase, the first 4 positions (SCAC code) of the booking number make sure that the notification is sent to the correct ferry operator. Read the full explanation for export and import at Portbase Support.

Can I as a truck driver travel to the UK with an ID card after Brexit or do I need a passport?

Since 1 October 2021 you will need a valid passport for entrance to the UK. If you became a UK resident on or before 31 December 2020, you can continue to use your ID card to travel between the Netherlands and the UK until at least the end of 2025.  Read more here.

Which adjusted process applies to arrivals of veterinary cargo by ferry from the UK since 8 January 2021?

Read the letter from the Netherlands Food and Consumer Product Safety Authority (NVWA) dated January 8, 2021 describing the new process.


Which party in the chain usually pre-registers at the terminal?

For a smooth export and import process after Brexit, a digital pre-notification of customs documents to the terminal is required. For each logistic chain, you agree which party does this pre-notification. But who is the most suitable party to pre-notify the import document (the NID notification via the Portbase service Notification Import Documentation) and the export document (the NED notification via the service Notification Export Documentation)? This depends on who has the necessary data.

  • For the NID notification, these are: terminal, shipment ID, document type, document number and modality.
  • For the NED notification these are: document type, document number, booking number and means of transport identification.

An example:

In case of import (goods from United Kingdom to the Netherlands)
A Dutch trading company buys high-quality medical equipment from an English supplier. The Dutch trading company arranges the transport of the equipment via Everyday transport company and has the customs formalities handled by customs agent Declaration & Co. Everyday gives – after completing the booking in the booking system of the ferry operator – all booking and shipment details to Declaration & Co. After receipt of this, Declaration & Co will take care of the import declaration.

Advice: Declaration & Co chooses to pre-notify the import documents because they have all the necessary information for the NID notification: terminal, shipment ID, document type, document number and modality.

For exports (goods from the Netherlands to the United Kingdom)
The Dutch flower trader QualiFlower sells flowers to a large English supermarket chain. The flowers have to be delivered as early as possible every morning to distribution centres in the UK. QualiFlower has the transport of the flowers carried out by FerryFresh; a carrier specialised in accompanied transport with conditioned trailers. QualiFlower engages Janssen Customs forwarders to make the export declarations.

Every morning, QualiFlower receives the orders for delivery the day after. At noon, QualiFlower delivers all order details to Janssen Customs forwarders, who take care of the export declarations. FerryFresh loads all orders with QualiFlower at the end of the day. The FerryFresh planning department determines which orders are transported in which trailer. Due to last-minute orders and disruptions in the delivery process, this planning changes regularly.

Advice: the pre-notification of export documents in the NED service must include the booking number and the identification of the means of transport in addition to the export document type and document number. Because FerryFresh only knows shortly before departure which truck will transport the cargo, it has been decided that transporter FerryFresh will make the NED notification. Janssen Customs agents will forward the document number of the export declarations to FerryFresh in good time.

What extra booking data does the ferry operator / short sea shipping company need from me for the ENS and ATO?

Download the Get Ready for Brexit overview here.

What does the Port Community System do?

The Port Community System (PCS) of Portbase is the digital connection to the smart ports of the Netherlands. The PCS has almost national coverage and is available for all port sectors: containers, general cargo, dry bulk and liquid bulk. Through the more than 40 services in the PCS, all links in the logistics chain can easily and efficiently exchange information.

Do I also have to apply for an EORI number in Great Britain?

Because of Brexit, EU companies will have to apply for an EORI number in Great Britain in order to be able to enter it. Great Britain has chosen to continue with the ‘EORI number’ principle. This is a GB EORI Number. These GB EORI numbers can only be used in UK software and not in EU software because these numbers are not valid within the EU. This issue is therefore completely separate from the EORI number that the customer must have in order to trade in the EU.

Do I have to replace my GB EORI number by an EU EORI number?

Because of Brexit, all GB EORI numbers have expired for use in the EU. A customer in Britain will require an EU EORI number for this. If the company’s headquarters are located outside the EU, you can use a special form to request this. Please note! The EORI application will be processed faster if the company already has a Dutch RSIN (fiscal number).

Can I compile an EU EORI number myself or do I have to request one?

You can only compile an EORI number yourself when you submit declarations in the Netherlands. Should you start submitting declarations abroad, you must request an EORI number.