Ready in 5 steps as an importer
As an importer, will you make sure that you are ready in time for Brexit in the Dutch ports? Read here which actions are required on your part for transport via both shortsea and ferry.
Step 1: Register with Customs
No relationship with Customs yet? Then register for an EORI number with Customs as soon as possible. Every company in Europe involved in import or export requires such a unique identification number from Customs. Also if you are an importer who uses a forwarder or customs agent for your import declarations. Pay attention! Are you currently working with a British EORI number? After the Brexit you have to convert this to an EORI number from the EU.
Step 2: Establish who is responsible for the import declarations
Following Brexit, decide whether you will submit import declarations to Customs yourself as an importer or whether you will use a forwarder or customs agent. If you submit declarations yourself, separate software and licenses will be required.
You may also need to arrange this:
*NVWA is Netherlands Food and Consumer Product Safety Authority
Step 3: Determine who will pre-notify the customs documents
After Brexit, the pre-notification of customs documents via Portbase is mandatory at all ferry terminals and most shortsea terminals in the Netherlands. You can take care of this pre-notification yourself in your capacity as an importer, but the forwarder, customs agent or, on occasion, transporter can do this as well. Make clear agreements about this! Without pre-notification, your cargo will come to a standstill at the terminal.
Step 4: Subscribe to the Portbase services
You use Portbase to digitally pre-notify cargo at shortsea and ferry terminals.
For import (cargo from the United Kingdom to the Netherlands): service Notification Import Documentation
Updated service for pre-notifying all customs documents at shortsea and ferry terminals as well after Brexit. Take note! Existing customers also need to register again with Portbase for the usage of Notification Import Documentation at shortsea and ferry terminals.
Costs and participation Notification Import Documentation
The use of Notification Import Documentation for the pre-notification of import documents at shortsea and ferry terminals involves a one-off connection fee of € 249.50 (excluding VAT). For the day-to-day use, there is a monthly subscription fee (€ 6.12 for the web service and € 20.43 for a system link-up) plus a transaction fee of € 0.18 per message.
Step 5: Check beforehand whether the terminal has the customs documents
After the pre-notification, you can use Portbase to track the cargo in real-time. If necessary, you can still take action should something not be correct with the pre-notification.
For import (cargo from the United Kingdom to the Netherlands): service Import Status
New service for real-time insight into the customs status of incoming cargo at shortsea and ferry terminals. You can immediately see whether the required customs obligations have been met and whether Customs might want to inspect the cargo. The transporter is expected to use Import Status to verify whether the customs documents are known at the terminal prior to departing for said terminal. Without correctly pre-notified customs documents, the cargo is not permitted to leave the terminal. The driver that picks up the cargo, will then be referred to one of the temporary parking locations in the port area. In consultation with his planner or you as client, he can still arrange the customs formalities here.
Costs and registration Import Status
Import Status is a free service.