In order to be able to pre-notify cargo at shortsea and ferry terminals for your clients as a transport company, you need to subscribe to two Portbase services.
For import (cargo from the United Kingdom to the Netherlands): service Notification Import Documentation
Updated service for pre-notifying all customs documents for import at shortsea and ferry terminals after Brexit. This can be done via the web as well as (in the case of larger numbers) by means of a system link. These software suppliers can help you make such a system link.
Take note! Additional information for existing customers of Notification Import Documentation
- In order to prenotify import documents to shortsea and ferry terminals, existing customers of Notification Import Documentation have to sign a supplementary terminal contract. In consultation with these terminals, Portbase has drawn up a single umbrella contract. By sending an email to email@example.com, you can request the umbrella contract and return the signed copy to Portbase.
- If you are an existing customer of Notification Import Documentation using a system link-up, then please check with your IT department or software supplier that you are using the correct version of the service. The message specifications can be found here.
Costs and participation Notification Import Documentation
The use of Notification Import Documentation for the pre-notification of import documents at ferry terminals involves a one-off connection fee € 249.50 (excluding VAT) for new customers. For the day-to-day use, there is a monthly subscription fee (€ 6.24 for the web service and € 20.84 for a system link-up) plus a transaction fee of € 0.18 per message. (From 1/1/2021, the prices are € 6.34 per month for web and € 21.17 per month for a system link. The transaction fee per container and connection costs will not change.)
For export (cargo from the Netherlands to the United Kingdom): service Notification Export Documentation
After Brexit, you can use this existing service to pre-notify all customs documents for export at shortsea and ferry terminals as well. This can be done via the web as well as (in the case of larger numbers) by means of a system link-up. These software suppliers can help you make such a system link-up.
Take note! Additional information for existing customers of Notification Export Documentation
If you are already an existing customer already using a system link-up, then a minor adjustment is required. The message specifications necessary for this are available here.
Costs and registration Notification Export Documentation
As a new participant, the one-off connection costs are € 249.50 (excluding VAT). The day-to-day usage is free of charge.
Curious how the services work?
Learn more about Notification Export Documentation