Prevent mismatches

Dutch Customs rejects incorrectly completed import declarations. In that case, there is a mismatch. Unfortunately, this often goes wrong in practice. Currently, more than 50,000 errors are made in the detailed declarations every month. On this page, you can read about the 2 most important causes and solutions.

The risks

What are the risks for you as a submitter?

Risk 1

Longer standstill times, congestion/extra costs on collection

Due to the introduction of the Container Release Message platform 1, cargo (AGS) is not allowed to leave the Dutch terminal if:

  1. B/L number on further declaration does not match the B/L on the ATO
  2. Gross weight on further declaration is higher than gross weight on the ATO
  3. A further declaration is submitted for ATA vessel

Risk 2

Unnecessary research

Correcting mismatches requires in-depth research by customs enquiries and unnecessary recovery work (for all links in the logistics chain).

Risk 3

Financial implications

In case of insufficient evidence, you as a submitter run the risk of paying hefty fines and subsequent tax assessments.

Prevent mismatches!

The two most common causes and solutions

Cause 1

Many problems with box 40

How to fill in box 40

As a declarant (customs agent/importer), you do this correctly in two steps:

Step 1
First of all, you enter the code of the previous procedure in box 40. This is always X-705.

Step 2
For ferry transport:
After X-705, enter the shipment number. This number is generated by the ferry operator for the transport of your cargo. The carrier that books the crossing must report this shipment number to you.

For container transport: Behind X-705 you enter the number of the Bill of Lading (B/L). You will receive this B/L number directly from the shipping company/shipbroker or from the person who made the booking.

Entering something else in box 40 is irrevocably wrong. This will result in a mismatch and therefore a delay!

Recognising a correct shipment number or B/L number

For ferry transport: a shipment number consists of 16 or 17 characters (depending on the ferry operator). The first 4 are letters identifying the ferry operator. The next 12 or 13 characters are the booking number, always ending with 001, 002 or a higher consecutive number. So, for example, in box 40 you enter: X-705 PONFHU12345678001

For container transport: A B/L number has a maximum of 17 characters, of which usually the first four letters stand for the SCAC code of the shipping company/shipbroker. So, for example, in box 40 you enter: X-705 ABCD0510098765431 ( X-705: the code of the previous arrangement).

By being extra alert to this in your supplementary declarations from now on, you will ensure that your cargo will always be able to proceed quickly after 1 October. Customs offers you these completion instructions (in Dutch) as support for the correct filing of further declarations. In addition, a separate information sheet is available that takes you through the customs chain step by step. Please consult these tools carefully. In this way, you will avoid making unnecessary errors.

Cause 2

Fill in the net weight instead of the gross weight

For ferry traffic

In ferry traffic it happens regularly that the carrier who books the crossing gives you the weight that is mentioned on the British export declaration. This is WRONG. The British export declaration is based on the net weight. However, Dutch Customs asks for the gross weight in the import declaration.